Party Format

The party format depends on the type of party package you choose. For regular parties, the first hour of the party is spent in the gym with our instructor(s). This can be spent as “open-gym”, or “structured”. Open Gym style is where the participants will have free-use of the gym to “play”. Structured style is where the participants will be put into a group, and taken through obstacles/stations. You may also choose to have a combination of the two styles. The second hour of the party is spent in the party room. This time is utilized for pizza/juice, presents, cake/ice cream, etc. For gym-only parties, the two hours is spent in the gym with our instructors. This can be spent as "open-gym", "structured" style or any combination of the two.

Party Length

Your party, unless additional time is purchased, is for 2 hours. In addition to the time in the gym/party room, we give you 15 minutes for set-up and 15 minutes for clean-up. With that being said, the door to the facility may not be open prior to 15 minutes preceding your party. Furthermore, if you are still in the party room/gym after your 15 minute clean up time, you will be assessed Delayed Party Fees as described below. Early Set-Up (30 Additional Minutes), can be purchased in advance for an additional $50.

Delayed Party Fees

The first 15 minutes after your party concludes is included in the price. After that, you will be charged $25/15 minutes you go over. Our party schedule is busy, and at many times we have back-to-back parties, and we need to be sure party times do not overlap. Please adhere to our schedule, and be prompt on your exit of the party room/gym.

Additional Party Time

Each additional hour in the gym/party room is $100/hour, or $65/30 minutes. This is limited in availability, please check with the front desk prior to booking your party.

Waiver and Rules

Gymnastics is considered an “at risk” sport and accidents may happen. In order for any of your guests to participate in the gym activities, each participant MUST have a signed waiver by parent or guardian. NO EXCEPTIONS. Safety rules will be strictly enforced by our staff to ensure the well-being of everyone at your party. Children under 2 years of age MUST be accompanied by an adult, the entire time in the gym, and the adult MUST also sign a waiver of release. Adults (18+) are NOT ALLOWED ON ANY EQUIPMENT, at any time, for any reason. If your party is not booked far enough in advance, 3 weeks, then invitations will not be provided as the invitations require custom printing that takes up to a week.

Final Call In

Sterling Gymnastics Academy requires you to call the gym no later than 7 days of your child’s party date with a final number of children that will be attending the party, and the remaining balance. This will allow for ample time in which to properly staff your party. We will send an email (if provided) one week prior to the party. You will then be charged $25.00/day up until the day prior to the party (up to $150). If we still have not received payment by then, your party is automatically cancelled, and your non-refundable deposit is forfeited. Unless a party is cancelled, the balance of the fees will still be due to Sterling Gymnastics Academy LLC and will be charged to the authorized card provided on page 2.

Final Count

Sterling Gymnastics Academy staff’s parties according to the number of participants: 1-25 participants: 1 Coach 26-45 Participants: 2 Coaches 46-70 Participants: 3 Coaches 71-100 Participants: 4 Coaches Having said that, if your count fits in one of the categories above (2 Coaches, 3+ Coaches), and your actual count on the day of the party drops you below the category, there is a $75 charge for the additional coach(es) that staffed the party. Please be sure that you are giving accurate counts to avoid this charge. In addition, your actual count on the day of the party cannot exceed the number of participants in your category (these additional participants will be turned away at the door).

Non-Refundable Deposit

To secure a day and time for a party, a $150.00 non-refundable deposit is required. If you choose to change the day and/or time of your party after booking, there will be a $50 Reschedule Fee. This fee only covers revising the contract and altering your party day/time. If the invitations have already been printed, they will not be re-created.

Party Balance

The party balance will then be due one week prior to the party. Please put this date on your calendar. A credit card on file is required. The card on file will be charged 1 week prior to your party on Friday for the remaining balance of your party. Any additional fees incurred after the balance is paid will be charged to the card on file.